How To

From Award to Funding

When you receive an award notice, please forward it to your OSP Pre-Award Senior Proposal Coordinator and cc your Pre-Award and Post-Award Research Coordinators (RCs). This will help us smoothly coordinate the transition between Pre-Award and Post-Award Research.

*Please note that your account will not be in Post-Award until OSP has created your account and ITAC has activated it.

1. Funding Announcement: You'll receive a congratulatory email from Dr. Mandayam.
2. Terms & Conditions: An email will be sent outlining the terms and conditions. A response from the Principal Investigator (PI) is needed to proceed to the next step.
3. Pre-Award Processing: The award is processed by the OSP Pre-Award team and sent to the Compliance Office for review.
4. Compliance Review: The Compliance Office will review the award and may request additional information from you.
5. Finalization: Once approved by Compliance, the award process is finalized with OSP Pre-Award, and an account is requested.
6. Account Creation: The OSP Post Award team creates the account. You will receive an email from Renae Smith once the account is set up.
7. Account Activation: ITAC activates the account, allowing expenditures to begin.

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For full service request deadlines, click here.

To view your grant balance using the web portal, click here.

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How to request an IDC account

IDC account overview (view balance/read budget/deposits/costs covered)

To request a course buyout, click here.

To request a course buyout, click here.

How to track and report cost share expenses

How to request a cash advance and what documents do I need

How to request stipend

How to request a renewal of my grant’s next year funding

How to request an extension for my project

How to manage project closeout

From Award to Funding

When you receive an award notice, please forward it to your OSP Pre-Award Senior Proposal Coordinator and cc your Pre-Award and Post-Award Research Coordinators (RCs). This will help us smoothly coordinate the transition between Pre-Award and Post-Award Research.

*Please note that your account will not be in Post-Award until OSP has created your account and ITAC has activated it.

1. Funding Announcement: You'll receive a congratulatory email from Dr. Mandayam.
2. Terms & Conditions: An email will be sent outlining the terms and conditions. A response from the Principal Investigator (PI) is needed to proceed to the next step.
3. Pre-Award Processing: The award is processed by the OSP Pre-Award team and sent to the Compliance Office for review.
4. Compliance Review: The Compliance Office will review the award and may request additional information from you.
5. Finalization: Once approved by Compliance, the award process is finalized with OSP Pre-Award, and an account is requested.
6. Account Creation: The OSP Post Award team creates the account. You will receive an email from Renae Smith once the account is set up.
7. Account Activation: ITAC activates the account, allowing expenditures to begin.

How to find post-award grant deadlines

When to start

Project Closeout

How to find the start and end dates of your internal grant

How to view your internal grant budget balance

How you can spend your funding

For full service request deadlines, click here.

How to manage project closeout

From Award to Funding

When you receive an award notice, please forward it to your OSP Pre-Award Senior Proposal Coordinator and cc your Pre-Award and Post-Award Research Coordinators (RCs). This will help us smoothly coordinate the transition between Pre-Award and Post-Award Research.

*Please note that your account will not be in Post-Award until OSP has created your account and ITAC has activated it.

1. Funding Announcement: You'll receive a congratulatory email from Dr. Mandayam.
2. Terms & Conditions: An email will be sent outlining the terms and conditions. A response from the Principal Investigator (PI) is needed to proceed to the next step.
3. Pre-Award Processing: The award is processed by the OSP Pre-Award team and sent to the Compliance Office for review.
4. Compliance Review: The Compliance Office will review the award and may request additional information from you.
5. Finalization: Once approved by Compliance, the award process is finalized with OSP Pre-Award, and an account is requested.
6. Account Creation: The OSP Post Award team creates the account. You will receive an email from Renae Smith once the account is set up.
7. Account Activation: ITAC activates the account, allowing expenditures to begin.

How to obtain your IRB approval

How to set up post award subcontracts if you are the lead PI

How to follow up with the lead institution if you are a subaward

How to find post award grant deadlines

For full service request deadlines, click here.

To view your grant balance using the web portal, click here.

How to read your grant

How to request an IDC account

IDC account overview (view balance/read budget/deposits/costs covered)

How often are deposits made in my IDC account

To request a course buyout, click here.

To request a course buyout, click here.

How to track and report cost share expenses

How to request a cash advance and what documents do I need

How to request stipend

How to request a renewal of my grant’s next year funding

How to request an extension for my project

How to manage project closeout