How To

To know how to follow your account from grant to account setup, click here.

The Compliance Office reviews all external awards and contracts.  An account will not be created until this review is complete. Please ensure all your Compliance documents are in place and promptly respond to any emails from Sean Rubino and his team. Be prepared to answer questions and provide requested documentation including any completion certificates. Documents commonly missing that cause delays include:

• CITI Training: Complete the necessary CITI Training if your award requires an IRB or IACUC review and save your completion certificate. Keep your CITI training current to ensure you have your completion certificate ready for Compliance requests, facilitating timely processing of your review.
• Significant Financial Interest (SFI) Disclosures: Also referred to as the conflict-of-interest documents, please ensure you have a current disclosure of Significant Financial Interests (SFI) on file, as Texas State researchers must submit an SFI Disclosure annually. This includes all significant financial interests, not just those related to your sponsor. For more information, please visit our SFI disclosures webpage.
• Responsible Conduct of Research (RCR) Training: The Responsible Conduct of Research (RCR) training may need to be completed for federally sponsored research or research training programs from agencies like the NSF, NIH, and USDA NIFA. For more information, please visit the Responsible Conduct of Research (RCR) webpage. 

For additional information, visit Research Integrity and Compliance or email orsp-irb@txstate.edu.

To setup & manage sub-award contracts if you are the lead PI, click here.

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For full service request deadlines, click here.

To view your grant balance using the web portal, click here.

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To request an IDC account, click here.

IDC account overview (view balance/read budget/deposits/costs covered)

To request a course buyout, click here.

To request a course buyout, click here.

How to track and report cost share expenses

Cash Advance Request

Return of Unused Funds

Human Subject Incentive Expenses Log Form (Form AP-6 HS)

Research Cash Advance FAQs

How to request stipend

How to request a renewal of my grant’s next year funding

How to request an extension for my project

How to manage project closeout

How to find the start and end dates of your internal grant

To view your internal grant budget balance, click here.

How you can spend your funding

For full service request deadlines, click here.

How to manage project closeout

To know how to follow your account from grant to account setup, click here.

How to find post-award grant deadlines

When to start

Project Closeout